The Embassy of Ethiopia in Brasília is looking for a proactive team player to fill the vacant post
of Secretary at the Embassy.

• Position: Secretary
• Type of employment: 1-year (possibility of renewal)
• Starting date: as soon as possible
• Location: Embassy of Ethiopia, Brazil
• Deadline for application: 24 February
• Salary: Fixed
• Main tasks and responsibilities
• Maintaining the Head of Mission’s schedule, booking meetings and appointments, and
  prioritizing daily tasks and responsibilities.
• Answer all inquiries from visitors and be able to provide basic and accurate information
  (about Ethiopia Embassy and its services) in-person and via phone/email.
•  Provide support in the consular activities of the Embassy, particularly making sure visa
  forms are filled correctly and requirements for Consular services are fulfilled.
• Handle the Embassy’s correspondence, including mail, emails and telephone; translate t
• English/Portuguese when necessary.
• Keeping up-to-date contact details (i.e. names, addresses and telephone numbers).
• Schedule meetings, appointments and maintain a calendar of events and event listings.
• Arrange travel and accommodations and prepare schedules. This can include making airline reservations, booking hotel rooms and arranging transports.
• Perform other clerical secretarial duties such as typing, filing and photocopying.
• Ensure reception area is tidy and presentable, stocked with all necessary stationery (e.g. pens, forms and brochures).
• Perform other related duties as required.

Competence and qualifications:

• Undergraduate degree (secretarial science, office management and related fields);
• Excellent ability to communicate, both oral and written English and Portuguese;
•  Fluency in Spanish is considered as an asset;
• Minimum of 3 years’ experience in an international setting;
• A high sense of responsibility and flexibility, as well as an ability to work under a fastpaced environment.

Application criteria

• CV;
• Cover letter;
• Copy of Undergraduate Degree;
• Two references;
•  English Certificate;
• (CV and cover letter must be in English).
• Please make sure you fulfill all the requirements and send your application by email to [email protected] with copy to [email protected] .With the subject “Secretary Position” no later than February 2021.
• Short listed candidates will be invited for interview