• Localização:
  • Salário:
  • Tipo de emprego:
  • Postado :
    6 meses atrás
  • Categoria:
    Representações Diplomáticas
  • Data limite:
    24 de fevereiro de 2021
  • Job Level:

The Embassy of Ethiopia in Brasília is looking for a proactive team player to fill the vacant post
of Secretary at the Embassy.

  • Position: Secretary
  • Type of employment: 1-year (possibility of renewal)
  • Starting date: as soon as possible
  • Location: Embassy of Ethiopia, Brazil
  • Deadline for application: 24 February
  • Salary: Fixed
  • Main tasks and responsibilities
  • Maintaining the Head of Mission’s schedule, booking meetings and appointments, and
    prioritizing daily tasks and responsibilities.
  • Answer all inquiries from visitors and be able to provide basic and accurate information
    (about Ethiopia Embassy and its services) in-person and via phone/email.
  •  Provide support in the consular activities of the Embassy, particularly making sure visa
    forms are filled correctly and requirements for Consular services are fulfilled.
  • Handle the Embassy’s correspondence, including mail, emails and telephone; translate t
  • English/Portuguese when necessary.
  • Keeping up-to-date contact details (i.e. names, addresses and telephone numbers).
  • Schedule meetings, appointments and maintain a calendar of events and event listings.
  • Arrange travel and accommodations and prepare schedules. This can include making airline reservations, booking hotel rooms and arranging transports.
  • Perform other clerical secretarial duties such as typing, filing and photocopying.
  • Ensure reception area is tidy and presentable, stocked with all necessary stationery (e.g. pens, forms and brochures).
  • Perform other related duties as required.

Competence and qualifications:

  • Undergraduate degree (secretarial science, office management and related fields);
  • Excellent ability to communicate, both oral and written English and Portuguese;
  •  Fluency in Spanish is considered as an asset;
  • Minimum of 3 years’ experience in an international setting;
  • A high sense of responsibility and flexibility, as well as an ability to work under a fastpaced environment.

Application criteria

  • CV;
  • Cover letter;
  • Copy of Undergraduate Degree;
  • Two references;
  •  English Certificate;
  • (CV and cover letter must be in English).
  • Please make sure you fulfill all the requirements and send your application by email to [email protected] with copy to [email protected] .With the subject “Secretary Position” no later than February 2021.
  • Short listed candidates will be invited for interview